Wenatchee Office Is Hiring - Administrative Assistant with Accounts Receivable Experience

Sep 13, 2022
Grette Associates' Wenatchee, WA office is currently hiring for a full-time Administrative Assistant with Accounts Receivable experience.

Grette Associates has a full-time opening in its Wenatchee, Washington headquarters office for an administrator position with accounts receivable duties.  You will be responsible for office management, accounts receivable, phones, reception, team support, office management, data entry and other administrative duties. The ideal candidate will be proficient with Microsoft Office Suite, have accounts receivable experience, available to work 8am-5pm M-F, offer great customer service and commit to quality.  This position will report to the Administrator in the Tacoma office who will provide the majority of your training remotely (video meeting/screen share/chat/phones).

 

This is an hourly, non-exempt position, 40hrs a week, 8a - 5p M-F. Competitive pay based on experience. 

 

We are a small business of 15+ employees between our two office locations.  Our other office is in Tacoma, WA. Even though we are a small business we keep very busy and this position will too.  You will be working on-site and have your own office. Remote work is not available. We have very light foot traffic, the phones are steady, office is quite and this position keeps busy.

 

Who We Are?

We are a professional environmental consulting firm of biologists, planners, and administrative staff who are committed to providing exceptional natural resources support for construction, permitting, and planning projects in the Pacific Northwest. Our headquarters are located in Wenatchee, WA and we also hold an office in Old Town, Tacoma. To learn more about us, check out our website: gretteassociates.com

 

BENEFITS

 

Room to grow

Free medical/dental/vision

401k vesting plan

Paid vacation

9 paid holidays

Costco membership

 

REQUIREMENTS & QUALIFICATIONS

 

2-3 years’ experience in an admin position, with 1-2 years in accounts receivable

Proficiency with the Microsoft Office 365 Suite, including Outlook, Excel, Word, Teams, and Access (nice to have)

Experience with accounting software

Successful with managing multiple priorities

Self-motivated, can easily work independently

Work well with clients, colleagues, and senior management

Proficient in the use of office equipment

Ability to complete a range of tasks with minimal supervision

Adept at working under pressure to complete projects with short turnaround

Take pride and ownership in your work

Represent the company in a professional manner

 

 

RESPONSABILITIES

 

Process monthly invoices promptly

Input and track client payments and bank deposits

Project entry and management using Ajera software

Answer, screen, and route incoming phone calls

Respond accurately and quickly to requests for information

Provide administrative services both internal and external

Marketing and proposal assistance

Light calendar Management

Prepare correspondence and packages for outgoing mail or courier pickup, oversee deliveries from vendors

Assist with conference calls and meeting setup.

Clerical duties such as photocopying, scanning, faxing, filing, data entry, and word processing.

Inventory/order office supplies

Coordinate building cleaning & maintenance issues

Arrange travel accommodations

Prepare printed documents and reports

Other duties as assigned

>When applying, please provide a cover letter to include why you are interested in this position and why you think you would be a good fit.<

 

There may be skills testing for Microsoft Office Suite:  Outlook, Word, Excel

 

We require 3 professional references. You may send that when applying or upon an offer to interview.

Must have a valid driver's license and clean driving record.

Must clear a background check.

We are an equal opportunity employer.

Please no phone calls!

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