Wenatchee Office Is Hiring - Part-Time Administrative Assistant

Sep 13, 2021
We are currently hiring for a part-time Administrative Assistant with Accounts Receivable experience.

Grette Associates has an opening for a part-time administrator in its Wenatchee, Washington office. You will be responsible for accounts receivable, administrative duties, phones & reception, office organization and team support. The ideal candidate will be self-directed, highly organized, a team player, take direction, offer great customer service and commit to quality. This position will report to the Administrator in the Tacoma office.

This is an hourly, non-exempt position, 20hrs a week, with the option to increase in the future. (Benefits are available to employees who work 30 or more hours a week.) You will be working on-site in our office, often alone or with employees coming/going infrequently; remote work is not available.


REQUIREMENTS & QUALIFICATIONS

  • 2-3 years of experience in an admin position, min. 1yr of executive support preferred
  • 1-2 years of Accounts Receivable
  • Successful with managing multiple priorities
  • Proficiency with the Microsoft Office 365 Suite, including Outlook, Excel, Word, Teams, and Access
  • Professional demeanor
  • Strong organizational, communication, and interpersonal skills
  • Work well with clients, colleagues, and senior management
  • Proficient in the use of office equipment
  • Ability to complete a range of tasks with minimal supervision
  • Identify and resolve accounting issues, experience with accounting software
  • Adept at working under pressure to complete projects with short turnaround

RESPONSIBILITIES

  • Process monthly invoices promptly
  • Input and track client payments and bank deposits
  • Project entry and management using Ajera
  • Answer, screen, and route incoming phone calls
  • Respond accurately and quickly to requests for information
  • Provide administrative services both internal and external
  • Job proposal assistance
  • Calendar Management
  • Prepare correspondence and packages for outgoing mail or courier pickup, oversee deliveries from vendors
  • Process and distribute incoming and outgoing mail
  • Run occasional errands
  • Assist with conference calls and meeting setup
  • Clerical duties such as photocopying, scanning, faxing, filing, data entry, and word processing.
  • Inventory/order office supplies
  • Maintain conference room, and workspaces
  • Coordinate building cleaning & maintenance issues
  • Arrange travel accommodations
  • Prepare printed documents and reports
  • Other duties as assigned

TO APPLY

Email your cover letter and resume to: GretteAdmin@GretteAssociates.com


This candidate should be fully vaccinated for COVID.

Must have a valid driver's license and safe driving record.

Must clear a background check.

We are an equal opportunity employer.

Please no phone calls!

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